The PTO Executive Board
According to the by-laws, the executive board is responsible to develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, and to approve certain expenditures.
The members of the board and their duties are as follows:
President – Preside at general PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.
Vice-President – Oversee the committee system of the PTO, assist the president, and chair meetings in the absence of the President.
Secretary – Record and distribute minutes of all Executive Board meetings and all general PTO meetings, prepare agendas for official PTO meetings, and hold historical records for the PTO.
Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, follow all financial policies of the PTO, and hold all financial records.
Chair of the Communications Committee – Manage communications and marketing for the PTO, including but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc. Oversee the Communications committee.
Annual Election Process
Elections are held at the second to last meeting of the school year. Usually, that meeting is in April.
The nominating committee shall select a candidate for each office and present the slate at a meeting held one month prior to the election. In a typical year, that means that the committee will present candidates at the meeting in March.
At that March meeting, nominations may also be made from the floor.
Voting shall be by voice vote if a slate is presented. If more than one person is running for an office, a ballot vote shall be taken.