Columbus Gifted Academy PTO

Official website for the PTO of the Columbus Gifted Academy

PTO Minutes

February 13 Meeting Minutes

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Meeting Date: February 13, 2017

Meeting Location: Columbus Gifted Academy

  • Call to Order
  • Teacher Request – Ms. Stegall
    • Class Trip to CMA on March 8, 2017
      • $200 for bus
      • $95 for entry fees
    • Request approved: (voice vote, no dissenting votes)
  • Mrs. R Report
    • Interim reports only to scholars in need of an interim report
      • Mailed to families of middle school scholars
      • Sent home with elementary school scholars
    • School Board vote on plan to move to Everett beginning Fall 2017
      • Invitation to attend meeting
      • Invitation to write letters of support
    • See school calendar
  • Officers’ Reports
    • President’s Report
      • Game Day Report: Earned $127.61
      • Bake Sale Recaps:
        • Elementary concert: $44.97
        • Middle School concert: $250.26
      • Labels for Education: credit spent on 14 playground balls and 4 ball bags.
    • Treasurer’s Report
  • Events
    • Readathon Update: February 27 through March 10
    • February Restaurant Night @ City BBQ: February 22, 2017 at Henderson Rd. location
  • Old Business
    • Elections and Nominations Update: applications due February 28, 2017
  • New Business
    • Sub Sale: possible sub sale at Spring concert(s)
  • Announcements
  • Adjournment

 

 

January 9 Meeting Minutes

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Meeting Date: January 9, 2017

Meeting Location: Columbus Gifted Academy

  • Call to Order
  • Cleveland Trip Report  by Mickah Schultz-Fields 

  • Mrs. R Report
    • Thanks to PTO for meal at conferences
    • Thanks to PTOfor help with prizes for writing contest winners
    • TEDx, fifth graders represent CGA on March 8
    • School activities list: see calendar here
    • January 16-17 No School for MLK and records day
    • State of the District: Join the district and celebrate our Spirit of Success with Superintendent Dr. Dan Good, our Board of Education, families and community leaders across our city at the 2017 Columbus City Schools State of the District. You’ll also be part of the official opening celebration for the new campus for Columbus Africentric Early College PK-12. Get more information and register to attend by clicking here. 
    • Feb 7 and 9 Parent Teacher conferences
  • Officers’ Reports
    • President’s Report (see events below)
    • Treasurer’s Report (link forthcoming)
    • Vice President’s Report (see spirit wear below)
  • Events
    • Skate Party – Jan 23, Skate Zone
    • Instrumental – stay tuned for possible bake sale
    • Choir Concert – Jan 31 (all)
    • Max & Erma’s – Jan 31
    • Game Day – Feb 11
  • Old Business
    • Penny Harvest Report – PTO purchased pizzas and popcorn for the winning classroom
  • New Business
    • Spirit Wear Resale @ Game Day
      • Donate outgrown spirit wear to be resold at a discounted price to raise money for PTO
      • T-Shirts $5, sweatshirts $10
    • Box Tops: Classroom contest.
      • Winning classroom will receive a bagel and fruit breakfast
      • Winner decided by highest average percentage per student
    • Parent – Teacher conference – Will be catered meal as in November. PTO will request cash donations to help offset cost. 
    • 2017-2018 PTO Elections
    • 2017 Phoenix Phair – Event chair needed contact any board member or [email protected]
  • Announcements
    • Field Day May 29 – Mrs Crosby needs volunteers
    • Discussion of possible location for CGA in 2017-2018 school year. No decision has been made. Families can expect an announcement from program administrators once a decision has been made.
  • Adjournment @7:40

 

 

November 14 Meeting Minutes

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Meeting Date: November 14, 2016

Meeting Location: Columbus Gifted Academy

  • Call to Order
  • Mrs. R Report
    • Thanks for NovemberFest
    • First annual writing competition underway
    • Head custodian, Tony French, accepts promotion at Ecole Kenwood
    • Report cards sent and mailed home on Friday, November 11
    • Conferences this Wednesday
    • See school calendar
    • No early dismissal on Tuesday, November 22
  • Mr Leopold- Writing competition support
    • In lieu of power of the pen, coordinating a school-wide writing competition
    • 85% of school participating
    • Asking PTO to pay for medals, trophies and journals for top competitors
    • Motion to fund medals, trophies and journals Motion approved: pay for all and use Power of the Pen carryover. Approved (voice vote, no dissenting votes)
  • Officers’ Reports
    • President’s Report – See event review below
    • Treasurer’s Report – See Monthly Report
    • Vice President’s Report
      • Spirit Wear
      • Communications Report – Pre-Holiday communications regarding AmazonSmile and other fundraising options.
        • Items still available
        • Online Store going live by the end of this week or early next week
      • Communications Report – Pre-Holiday communications regarding AmazonSmile and other fundraising options.
  • Event
    • Novemberfest Review
      • Thank you to NF volunteers
      • Small Profit, likely 200-250 when accounts are settled
      • Experiential raffles a big hit
    • Parent Teacher Conferences
      • Providing Wednesday night meal
      • $10 supports one teacher
      • So far, approximately $100 raised
    • Read-a-thon
      • Looking for a coordinator or small committee
      • Planned for March 2017
  • Old Business
    • Cleveland museum trip update
    • Teacher Reimbursement – working on communication for teachers
    • Meeting Update – No regular meeting in December. Next Meeting January 9
    • 2015-2016 School year library purchases being made during current book fair to maximize savings. Bean bag chairs may need to be revisited due to space concerns.
  • New Business
    • Penny Harvest
      • Mrs Ferrel and Mr Pettibone has asked for support. Possible celebration for 3 classes that raise the most money and maybe some prizes.  
      • General agreement for support. No motion made and no vote taken. Anticipated cost is within Board’s discretionary authority.
  • Announcements
  • Adjournment

 

 

October 10 Meeting Minutes

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Meeting Date: October 10, 2016

Meeting Location: Columbus Gifted Academy

 

  • Call to Order
    • Schedule Change Mr. Cashin after Mrs R
  • Mrs. R Report
    • Open House(s) thanks to family, scholars, staff
    • Shout outs
    • Brenda Crumbley has been awarded the 2016 Donald R. Hallman distinguished veteran award by Stonewall Columbus
    • Rachelle Amey in Northland Performing Arts Center production of South Pacific
    • Grading period ends October 20 report cards home for elementary on the 11th, middle school reports mailed that same daY
    • CGA Report Card compiled by Dr. Colleen Boyle (link)
    • Calendar –
  • Mr Cashin – Cleveland Museum of Art trip for 7th Graders. Free admission, $400 scholarship for busing, may need to take 2 buses (not all 52 kids may go). If they only need one bus, would hold money for a Spring trip.
    • Proposal to support up to $500, with the suggestion that some cost will be recovered, (voice vote, no dissenting votes)
  • Officers’ Reports
    • President’s Report
      • Thanks to parents who helped out with the ice brigade
    • Treasurer’s Report
      • Account descriptions posted to the website
      • Streamlined report
      • Transaction detail report added
      • Ice brigade PTO portion only around $30, rest covered through parent donations and support
    • Vice President’s Report
      • Spirit wear is being sorted and will go home with scholars this week
    • Communications Report
    • Teacher Liaison Report (Mr. Leopold)
      • Question about equitability of resources between part-time, or full-time staff
      • Mrs R will allocate funds/supply list to PTO to divide funds equally between full-time teaching staff (voice vote, no dissenting votes)
  • Events
    • Novemberfest (Nov 11)
      • Social community gathering
      • Food trucks
        • Timmy’s Meltdown
        • Pitabilities
        • Looking for coffee/dessert truck
      • Experiential raffle
      • Ticket sales
      • Need Volunteers
        • Craft Tables, $20 per crafter
        • Free tables for scholars if money comes back to the school community
  • Old Business
    • Fiscal Year Vote: Proposal to change PTO fiscal year to match common (specifically state of Ohio) fiscal year: July 1 to June 30 (would also affect PTO service period) (voice vote, no dissenting votes)
  • PTO Board Expense Authority Vote:
    • Current: Section 4: Duties a. Executive Board. Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, and approve by majority vote of the Board expenditures of no more than $200.
    • Proposed: Section 4: Duties a. Executive Board. Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, and approve by majority vote of the Board expenditures as follows:
      • No more than $400 from July 1 through September 30
      • No more than $200 in unbudgeted expenditures from October 1 through June 30 (voice vote, no dissenting votes)
  • New Business
    • Spirit Wear purchase for Novemberfest
      • mall items (likely hats and scarves) to pre-purchase and resell (up to 50 of each item to start), all items under $5
      • Approval to spend up to $500 advance for up front purchase items – no vote necessary
  • Announcements
  • Adjournment