Columbus Gifted Academy PTO

Official website for the PTO of the Columbus Gifted Academy

PTO Minutes

March 21 Meeting Minutes

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Meeting Date: March 21, 2016
Call to Order: 6:30 PM
Meeting Location: Columbus Gifted Academy Library

Call to Order: 6:36 pm

Mrs. R Report

  • Good evening good to see, lots to see.
  • recognize elementary and middle school math teams for
  • Recognize chess champions
  • art on display in the past month Northwoods Art Space, some in the hallway, Big Fun
  • Thanks PTO for Spirit Wear & Skating Party & Game Day, Groovy Book Fair and poetry open mic night
  • News:
  • 3-5th grade musical tomorrow night, Music in Me
  • Middle School Glow in the Dark $5, pizza & drink, rides by 7 pm
  • Early Dismissal this thursday at 3 pm
  • 3rd Qtr Report cards
  • Air Testing Window open, will have modifications to schedule in middle school
  • Latchkey Surveys went home in backpacks last week. Blank will be posted so if you lose it you can look online
  • Off campus visits quiets down during April because of testing
  • Academic Achievement Awards, recognize & celebrate that

Officers’ Reports

  • President’s Report
    • Elections Next Month
  • Treasurer’s Report
    • Based on feedback we have more information to report on the budget
    • Game day expenses not included here in report
    • Program support: Principal’s lunch at school
    • Spirit Wear, shows the weakness in the current budget system; it will need it’s own Expense Account line
    • Currently $1200+ in profit, it will be less after the invoice for the second round
    • $800 still in PayPal that cannot be transferred into the account until April 1
    • $198 from Skating party
  • Vice President’s Report
    • None
  • Communications Report
    • None

Committee Reports

  • Game Night Report
    • $214 from fundraising
    • 16 people volunteered
    • 100 people at the peak
    • $288 through bake sale and raffle
  • Spirit Wear Report
    • On second run, ETA is this week, but haven’t heard back so it may be later after Spring Break
    • Second Run:
    • 90 tees
    • 36 hoodies
    • on hand 6 t shirts, 15 hoodies from first order
    • total 18 tee shirts and 18 hoodies extra for sizing
    • Plenty of magnets and lanyards left
      • Question about another order or opportunity for Phoenix Phair (gotta check the budget because PTO has to order in advance)
  • Latchkey Update
    • Have to be back by Mid-April
    • People have voiced they haven’t received the form, so the form will be made available online to download
    • This is just to show interest, this will make them come out to do sign ups
  • Wellness Committee Update
    • Michelle over Local Matters, Tony is a neighbor and wrote a grant
    • $1655 Grant for Local Garden for School!
    • Committee is open “Eat, Play, Love”
    • Install weekend April 24th
    • Committee meets April 6th, 1st Wednesday of the month
    • Other activities the neighbor that wants to help, Kim Stork, Schumacher Civic Association will help
    • Garden Club to go throughout the year
      • Ellen M – will teach and work with the kids
    • Girls on the Run
      • Need possible 6 – 8 girl coach
  • Teacher Appreciation Week
  • Spring Book Fair & Phoenix Cafe
    • Book Fair funds distribution – vote
    • Book Fair–tabled for more detailed information about Library wish list and projected cost
    • Hathaway/McMenemy to present proposals for Book Fair earnings
  • Phoenix Phair Update
    • Budget presentation and request – vote
  • Teacher Appreciation Week Sponsorship
    • Need a coordinator email: [email protected]
    • Week of May 3rd
    • Some ideas are already available
  • Spring Book Fair
    • $800 – $900
    • Put up for a vote to give the library to funds from the amount raised
    • Voted to table the vote until next meeting to get more information and a plan
  • Phoenix Phair
    • Planning efforts are going well overall, meeting is coming this Wednesday from 6:30 – 7:30 Panera in Clintonville
    • Making great progress
    • Budget increase presented
    • Vote to increase budget with suggestion to find alternatives for items through donations etc
    • Motion made
    • Motion carried: budget increased to $1,639

New Business

  • Nila would like the PTO to purchase a trophy case
  • Motion made to table it until next meeting so that Nila can research the amount and what is needed
  • Motion carried

Announcements

  • Labels for Education 4200 points
    • Does not convert to cash
    • Program ends July 31st
    • Have to decide what we will use points for

Adjournment 7:58

January 11, 2015 Meeting Minutes

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Meeting Minutes

COLUMBUS GIFTED ACADEMY PTO

Meeting Date: January 11, 2015

Meeting Location: Columbus Gifted Academy

 

Call to Order 6:35 p.m.

 

Mrs. R Report

 

      1. Good News:
        1. WBNS story on Dr. Good & CGA feature story
        2. Mrs. R is speaking at State of the District address
        3. Our debate team beat Dominion in head-to-head competition
        4. Thank you for feeding the staff for parent/teacher conference
        5. Clothing Closet in need, thank you.
        6. Vocal and instrumental concert coming up, please check the calendar
        7. Reports coming
        8. Self directed parent/teacher conferences for middle school scholars
        9. Middle of the year MAPP testing is ongoing (keep up the conversations to alleviate stress during the testing)
        10. 5:30 – 7:30 state of the district address (1/12) Thursday 6th graders to COSI, Friday middle schoolers to COSI, 3rd graders going to Lincoln Theater to see an intro to Shakespeare, Mon & Tues no school;
        11. 5th grade roll-up challenge, they did a walk through still concerned, parents need to email and call to make sure the district [email protected] No yelling emails, let them know what you like, what’s important

 

Officers’ Reports

 

    1. President’s Report
      1. February Meeting Moved to the 8th
      2. Nominating Committee
        1. Have to pay dues by April meeting if you want to run or vote
    2. Treasurer’s Report
      1. Report presented
    3. Vice President’s Report
      1. Take a moment to fill out membership forms in person on online at ColumbusGiftedAcademy.com

 

Committee Reports

 

      1. Fundraising
        1. Shopper Rewards
          1. In the process, we had to wait for our Tax ID exemption information. Stay tuned!
        2. Box Tops for $119.00 check came in. Labels for Education – check the website for all of the labels accepted (columbusgiftedacademy.com)

 

Events

  • Game Day Update (February 20) 1 – 5 p.m. (Game Right Games sending samples & opportunities to order) 50% to CGA what we sell that evening.

 

        1. Aaron Brown is heading it up
        2. Volunteers Needed (Sign up Genius coming soon.)
        3. Fun event for families to come, their siblings, friends etc. bake sale included
        4. Experiences with the teachers as prizes

 

  • Spring Book Fair & Read-A-Thon (March 14 – 16)

 

        1. Volunteers Needed
        2. Read-A-Thon Cafe – March 16

 

  • Phoenix Phair May 20th 6 – 8 pm
  • Clothing Donation for CGA School Closet

 

      1. Need more winter weather clothing and adult sizes for the older kids

 

 

Unfinished (old) Business (NONE)

 

New Business

 

    1. Stephen Hardwick – CCS Facilities Task Force
    2. Latchkey – Last year the information wasn’t clearly communicated, this year we need parents to help us to work getting the information out. We need 30 kids interested.

 

Announcements

 

Adjournment

  • 7:43 pm

 

 

CGA PTO November 16 Meeting Notes

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COLUMBUS GIFTED ACADEMY PTO

Meeting Date: November 16, 2015

Meeting Location: Columbus Gifted Academy

 

  • Call to Order 6:35 p.m.

 

  • Mrs. R Report

 

    1. Thank you for NovemberFest
      1. Scholars who participated in fundraising, one group raised money for the futon for the classroom
    2. Thanks for BookFair
    3. Thanks for feeding staff for conference night
    4. Thanks for the clothing closet
    5. Grade cards sent home last week
    6. Elementary 12/2 interims sent home or mailed for middle school
    7. Modifications to club losing 30 mins, but teachers volunteered hours to
      1. Show choir, jazz band offered, Shakespeare, mythology club added
    8. Calendar Event

 

  • Officers’ Reports

 

    1. President’s Report
      1. Vote to Cancel December’s Meeting
        1. Motion Approved
      2. Change dates of January Monday 11th
        1. Motion Approved
      3. Change dates of February Meeting 22nd
        1. Motion Approved
    2. Treasurer’s Report
      1. Addition of Novemberfest Funds
    3. Vice President’s Report
    4. Communications Report

 

  • Committee Reports
  • Shout out to Molly Cotton with organizing Book Fairs
  • Still looking for fundraising chair, board has been acting as fundraising chair
  • Events

 

    1. NovemberFest Update
      1. Great event, thanks to board, thanks to Jennifer & husband, lots of positive feedback that night, goal was a little lofty, it felt like a good night
      2. Makes want to go bigger and better for PhoenixPhair in the spring.
    2. Book Fair Update
      1. Volunteers Still Needed
      2. Don’t forget to stop “buy”
    3. Still need items for teach meal, need salad or fruit salad, see sign up genius on the website
    4. Clothing Donation for CGA School Closet
      1. Please continue to bring in donations for the clothing closet, we are are off to a good start
    5. Game Night is coming!
      1. Presentation by Aaron Brown
      2. Date to be set for January or February, probably a Saturday afternoon
      3. Balance between “friendraising” and fundraising
      4. More information about bringing in games / donating games / inviting a games distributor will be provided

 

 

  • Unfinished (old) Business

 

    1. Vote to table locker discussion until 2016-2017 school year
      1. Motion approved to table discussion until we have solid news about 2016-2017 middle-school plans.
      2. Other details needed: possibility of acquiring lockers from elsewhere in the district, and/or presentation of a solid plan for actually adding lockers, beyond just the request to fund the project.

 

 

  • New Business

 

    1. Discussion about timing for the spring book fair – perhaps moving it to April and organizing a book-themed event for a kick-off

 

 

  • Announcements

 

    1. None

 

 

  • Adjournment

 

    1. 7:25 PM

 

Columbus Gifted Academy PTO Meeting Notes: September 21, 2015

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Meeting Minutes

Columbus Gifted Academy PTO

Date: 9/21/2015

Location: CGA Lunch room

Meeting Called To Order By: Eve Hathaway

Time: 6:38 p.m.

  • Board Vote:
  1. President gives background on the historical context of the Interim Board
    1. Daniel offered motion
    2. Valerie seconded
    3. Motion carried
  • Administrator Report: Mrs. R –
  • Our house is a very, very, very fine house
      1. More than 200+ people including, Board members, executive directors and armadillo attended Open House
      2. Positive feedback and support given from community on the experience of the scholars so far
      3. The active parents and community is appreciated by staff and scholars
    1. Chromebooks have begun to arrive
      1. 3rd graders started MAPP testing
      2. We were first school to receive chromebooks today through parent and admin advocacy.
    2. MAPP Testing
      1. Had some 3rd grade meltdowns, it’s due to the questions they don’t know, please help convey to students, if they don’t know answers they don’t know it is okay
      2. We have 2 testing facilitators on staff to personalize instruction based on the results
    3. Alex Math Curriculum is coming on board district wide
    4. Interim Reports being entered in, mailed on the 29th middle schoolers, elementary will receive via backpack that same day. Only in the 3rd full week of school not many assignments to grade
    5. Off campus visits have begun in full swing
      1. Upcoming field trips
      2. Oct 2, middle school at Cols Zoo, engaging in observations, help develop app while there, Tailblazer app, some coding involved
      3. Oct 5th and 8th – COSI
    6. SAVE THE DATE
      1. No school friday
      2. Sat oct 10, cardboard challenge,
      3. Monday Oct 12th School Photos
      4. PTO Meeting 3rd Monday of each month

Officer’s Report

  1. President: Eve Hathaway
    1. Coolers are okay to go home
    2. Fundraising
      1. Working on what is going to be the most successful fundraising efforts, goals moneywise, what we are going to spend it on, presenting events, budget etc. at the next meeting
      2. (2)Bookfairs approved in conjunction with Parent/Teacher Conference
        1. November 16th & 18th and February
      3. Read-a-thon Approved as well
        1. Before the 3rd grade reading guarantee
      4. Parent Volunteer Sheet (look online)
        1. All kinds of things listed for please email [email protected]
        2. Doesn’t have to be a long term commitment
        3. Gillian will be coordinating parent volunteers
  2. Treasurer’s Report
    1. going to be available online
    2. total $2277.42 earned
      1. $83 contribution
      2. Membership dues
      3. Online fundraiser
      4. Bake Sale
    3. Expenses
      1. Office expenses
      2. Websites
      3. Fund the cashbox
    4. Among the things a concern – how much money spending this year and how much will carry over
    5. Questions? Email at [email protected]
    6. Finance Committee open invitation to join for interested members
    7. 501(3)(c)
      1. monies have gone toward getting business incorporation,
      2. budgeted $575
        1. waiting on the info back from the state before we can apply for the IRS designation, no certain timetable for when the IRS will confirm that designation
  3. Vice President
    1. Thank you for the Bake Sale, so much variety and so much was raised thank you for everyone who helped out
    2. Still accepting membership forms
      1. Grandparents, other family members welcome
      2. Membership form Live on website: ColumbusGiftedAcademy.com/Membership, online payment available as well
    3. Always looking for volunteers for committees
  4. Communications Committee
    1. Central place for PTO information is on the website
    2. Other ways PTO will communicate:
      1. Facebook Page: Facebook.com/CGAPTO
      2. Parents Group is not PTO related, it is maintained by and for parents and community
      3. [email protected] calendar for Google users
      4. Twitter: @CGAPTO
      5. Flyers home to scholars
      6. Bulletin Board outside the Office
      7. Robo dialing
      8. Email listserv
    3. Once the mascot and colors picked the website will be updated to look more spiffy :0)
  1. Committee Update
    1. Fundraising committee
      1. 2 approved fundraising
      2. still in need of a new chair, contact CGA PTO if you have experience
    2. Safety Patrol
      1. Still needs volunteers
      2. And for events maximizing parking and safely
    3. Clothing Closet
      1. Gently used donations of regular and seasonal clothing items
      2. Flyer forthcoming
    4. Activities
      1. Fall Festival
        1. Event committee with food trucks, in early planning stages, Saturday, October 31st
        2. Evening, no OSU game, Trick or Treat on Thursday
        3. Motion to approve it as an event
        4. Voted, motion carried
        5. $250 Budget approved for Fall Festival
          1. Motioned and vote carried
  2. New Business:
    1. Mrs. Crosby, 4th grade teacher – Momentum, dance instructor, fundraising the money to pay for program
      1. Planned Fundraisers:
        1. Key Collective
        2. Sun catchers – selling
        3. Walk-A-Thon Oct 23rd
        4. Selling Sports Cups
        5. Looking for grants needed help
        6. All 4th graders participates
        7. Momentum online, powerful program
        8. Important to have the arts represented in curriculum
        9. $50/child for 60 students
    2. November 18th Biz Town all day event, need tons of parent volunteers not just 4th grade
    3. DC Trip Mid-November first deposit May 23rd – 27th, taking the 8th graders, need funds
    4. Middle School doesn’t have lockers or cubbies, no place to securely to leave their things
      1. Looking at 2 Lowe’s grants for the year to help support those efforts to buy cubbies or lockers
      2. Also looking into what the district has available to give
      3. Also seeing where lockers can be stored according to fire marshall
    5. Girl Scouts will be sending information home to families

Meeting Adjourned At: 7:48 p.m.

Minutes Compiled By: Terreece M Clarke, Secretary