PTO Meeting Agenda, Sept. 9, 2019

Posted byExecutive Board
  1. Call to Order – Emmy Partin
  2. Welcome and Officer Introductions
  3. Treasurer’s Report (Melody Reed)
    1. 2018-2019 Budget Review
    2. 2019-2020 Budget and vote
  4. Mrs. R Report
  5. Officers’ Reports 
    1. President’s Report (Emmy Partin)
      1. 2018-2019 Year in Review
    2. Vice President’s Report (Angie Meeker)
      1. Parent Surveys due by Sept. 30
      2. Re-establishing working Committees as required by By-Laws:
        1. Fundraising, Hospitality, Membership, Communications, Events, Nominating, Finance/Compliance
    3. Communications Report  (Scott Vezdos)
  6. Upcoming Events
    1. 2019-2020 Calendar Review
    2. Open Houses:  We are planning on offering food for sale at each open house, staffed by the other grades’ parents (ie, elem on middle school night, vice versa).
      Volunteers will be needed to serve food, collect money and clean up.
      Grades 6-8, Sep. 17, 2019, 5:30 PM – 7:00 PM
      Grades 3-5, Sep. 26, 2019, 5:30 PM – 7:00 PM
    3. Parking Fundraiser: Oct. 5 (4PM – 10PM), Nov. 9 and Dec. 7 (4 – 10PM)
      Volunteers are needed to collect cash, run the card reader, and hold signs at key intersections. We’d also like to correspond directly with local businesses so they know the lot is available for servers/staff to safely park together on Hop nights. Proceeds benefit the 8th grade Washington, DC scholarship fund.
    4. Read A Thon (Nov. 8 – 15): RAT is our largest fundraiser. We are looking for a volunteer to oversee the administration of this event. Much of the work is handled by http://read-a-thon.com.
    5. NovemberFest (Saturday, Nov. 16): Novemberfest is a community-building event for CGA that does offer some fundraising opportunities.
  7. Old Business 
    1. At last meeting in 18-19, we voted to require teachers to submit requests for funding by a set date. Those dates are Oct. 7 for 1st semester; Feb. 3 for 2nd.
  8. New Business 
    1. Spirit Wear will be available at Novemberfest.
    2. Mr. Schillia’s will request the PTO help supplement funds for the middle school swim program at the Aquatic Center.
  9. Announcements
  10. Adjournment