April 18 Meeting Notes

Columbus Gifted Academy PTO Meeting

Agenda: Meeting Date: April 18, 2016

Meeting Location: Columbus Gifted Academy Library

Call to Order: 6:33

Mrs. R Report

-Mock Trial, doing a great job

-Thanks for providing breakfast for principals

-4th quarter interim reports

-Latchkey survey deadline extended to Friday, April 22nd

Community meeting to present options for facilities masterplan, building and feeder patterns

-Wednesday Night

-Discussions of option

-Friday 22nd, CMA trip

-Sunday Community Garden installed 10 – 4

-Sat. 30th National Children’s Day

-12th & 13th Momentum performances

-May 16th of PTO

Officers’ Reports

  • President’s Report
    • Information on Elections for 2016-2017 PTO Board
      • The slate of President, Vice President, Communications up for a vote
      • Jen as a appointment for Treasurer
      • Secretary position open, please email [email protected]
      • Motion put forth
      • Vote carried
  • Treasurer’s Report
    • See report download here:
  • Vice President’s Report
  • Communications Report
  • Committee Reports
    • Teacher Appreciation
      • May 2 – 6, Breakfast, Lunch, Potluck (Monday)
      • Banner $350
        • Motion approved to price of banner up to $350
    • Wellness Committee, Garden Install April 24, 2016
      • Friday, April 22 11 am – 3 pm to assist with loading and unloading
      • Sunday
    • Community Marketplace
      • Passive income
      • A place for people who have a business as a part of the CGA community % back goes to CGA PTO
      • Some affiliate programs
    • Spirit Wear
      • Had a fantastic second round, all orders out to everyone, we ordered a few extra to make sure we had some on hand for exchanges.
      • Waitlist is being contacted
      • Next round in Fall
      • Looking to order online that is print on demand through spirit wear vendor
    • Amazon Smile
      • CGA PTO is eligible for kickback from Amazon.com
    • Phoenix Phair
      • Fun event to celebrate the school year
      • Affordable ticketing priicng with PTO investment
      • Spectacular entertainment for all ages
        • Free Popcorn
        • Free crafts
        • Free photo booth
        • Food trucks
        • Spirit wear booth
        • Ticketed items
          • Food truck
          • popcorrn
          • snocones
          • cotton candy
          • obstacle course
          • game truck
          • dunk tank
          • crazy hair booth
          • face painting
          • midway games
          • crafts
          • raffles
          • cake walk
        • Budget is $1639
          • Down payments in the total amount of $200
            • Buckeye Video Game Truck
            • Adrenaline Rush Obstacle Course
            • Dunk Tank
            • Cotton Candy Machine
            • Generator
          • Assumptions
            • 150 familes (225 children)
            • Spending $7/each on tickets
            • $15 avg food truck spend/family
          • Proporsed ticket prices:
            • At door: $.25/ticket
            • Presale: $.20/ticket
            • 130 volunteer slots must be filled
            • Need cake walk donations
            • See entire Phoenix Phair projections here: Phoenix Phair April 18 presentation
    • Spring Book Fair & Phoenix Cafe
      • Book Fair funds distribution – vote
        • Motion to move vote to May
        • Motion approved
    • Events
      • Earn money from community outside of CGA
      • German Village garage sale
      • Parking Lot is available for use to fundraiser

New Business

Announcements

Adjournment 7:43