PTO Agendas

1. Call to Order – Angie Meeker
2. Officers’ Reports 
   1. President’s Report (Angie Meeker)
      1. Update on officer resignations and open positions for remainder of 2020
      2. Nominations for 2020-2021 Executive Board
         1. All positions open except President (Angie Meeker)
         2. Nominations open Feb. 18, 2020
         3. Presentation of candidates Mar. 26, 2020
         4. Voting on candidates April 23, 2020
   2. Vice President’s Report (Open Position)
   3. Communications Report  (Open Position)
   4. Treasurer’s Report (Melody Reed)
      1. Review of January 2019 financial report
3. Mrs. R Report
   1. Fifth year cupcake party (485 cupcakes, 40 staff); May 15
      Mrs. R would like parents to provide cupcakes/icing to celebrate end of year five.
4. Upcoming Events
   1. Winterfest (Feb. 22): Novemberfest is a community-building event for CGA that does offer some fundraising opportunities. Winterfest will be cancelled so that we can focus our money and energy in fully executing Phoenix Fair.
   2. Skating Party, Silly String A Teacher
      1. March 9, 2020, 6PM – 8PM, Skate Zone 71, 4900 Evanswood Drive, 43229
   3. Phoenix Fair, Saturday May 9, 2020
      Planning meeting, Saturday, Feb. 29, 10AM at Grandview Panera
5. New Business 
   1. Mrs. Murphy mini-grant request: Service Over Self Compost Exchange ($100)
   1. Mrs. Ferrell mini-grant request: Change counter for PennyHarvest (Approved by Board, $60)
   2. Mrs. Ferrell mini-grant request: Pizza party for winning PennyHarvest class (Approved by Board, $100)
   1. Region VI administrator meeting at CGA, April 23rd; request for breakfast for 25 from Mrs. R.
   2. Middle School mini-request for 50 calculators for testing ($1000)
   3. Bench for CGA five year anniversary:
      $1350, A Carpenter’s Son. 6t long w CGA logo engraved
      Needs 6-8 weeks for delivery
      Meets criteria of durable, easily cleaned, portable and branded
   4. 8th grade goodbye gifts 
   5. SpiritWear
      Previous vendor failed to deliver designs on time for review. New designs will be available by March 1 and available for sale by April 1.
   6. Big Give, June 10-11?

1. Announcements
   1. Remaining meetings for 2019-2020:
      Thursday March 26, Thursday April 23, Tuesday, May 26, 6:30PM
2. Adjournment

• Call to Order – Emmy Partin
• Welcome and Officer Introductions
• Treasurer’s Report (Melody Reed)

1. 1. 1. Money raised at Sept. Gallery Hop Parking =
      2. Open House Food Sales and Takeaways =

• Officers’ Reports 

1. 1. 1. President’s Report (Emmy Partin)
         1. The 6th grade teaching team reached out for support getting volunteers for sixth grade off campus visits. These roles would be active volunteers, not simply “chaperoning.”
            Vols will be monitoring small groups of students with specific social/emotional/health needs. More details, dates, times, and directions for how to volunteer are included on the last page of this agenda.
         2. We need help on Oct. 18 and 23 to move our PTO supplies from the air conditioned room where they are now, to our new supply closet. On the 18th we’ll pack, and we’ll move on the 23rd.
      2. Vice President’s Report (Angie Meeker)
         1. Parent’s Survey – The goal of the feedback is to solicit more feedback from parents about how the PTO can support their time at CGA. A similar survey was sent to teachers. 
         2. Committee Small Groups (meeting together at end of agenda)
      3. Communications Report  (Scott Vezdos)
         1. Volunteers for graphic design

• Mrs. R Report
• Upcoming Events

1. 1. Skating Party at SkateZone71: October 28 @ 6:00 PM – 8:00 PM
      Admission is $3, with proceeds of admission benefiting the PTO General Fund. Free ice cream sundae with each paid admission.
   2. Parking Fundraiser: Nov. 2 and Dec. 7 (4 – 10PM)
      Volunteers are needed to collect cash, run the card reader, and hold signs at key intersections. We’d also like to correspond directly with local businesses so they know the lot is available for servers/staff to safely park together on Hop nights. Proceeds benefit the 8th grade Washington, DC scholarship fund.
   3. Read A Thon (Nov. 8 – 17) is our largest fundraiser to date and corresponds with Book Fair. Students are challenged to find sponsors for flat donations to their read-a-thon, and are rewarded on time read, not on dollars raised. The classes within each grade that reads the most gets a pizza party, while students who read over 10 hours are entered into a drawing for a ChromeBook. Other carnival type prizes are available directly through the Read-A-Thon website at the end of event.
   4. NovemberFest (Saturday, Nov. 16): Novemberfest is a community-building event for CGA that does offer some fundraising opportunities.

1. 1. 1. 1. Events:
            1. Silent Auction Baskets, including teacher experience baskets
            2. Small Craft Fair: $40 for crafter; $5 for student (payable by proceeds)
            3. Chili Cook-Off, including ceramic bowl sales to benefit Art class ceramics
            4. Family Photos, at no cost, delivered digitally
            5. Bounce House/Inflatables
            6. Weapons Demo by Actor’s Theater
            7. School Off Campus Partner Demonstrations
            8. Small carnival or fall themed games
            9. Band/Music Outside
            10. Canned/Shelf Stable Food Drive for Pantry (in prep for holidays)
         2. Food: Food Trucks + Grills + Chili, possibly apple/pumpkin donuts, hot chocolate, smores
         3. Communications: Call for Volunteers no later than Oct. 21
            Small print flyers to all families once per week starting Oct. 25
            Posters and inclusion in phone dialers at school starting Nov. 1

• Old Business
  Spirit Wear will be available at Novemberfest.
• New Business 
  Prof. McGonigle Mini-Grant Request. Prof. McGonigle has asked for $308.26 to fund additional books and book covers for the library, grades 3-8.
• Announcements
• Small Groups: 

1. 1. Fundraising
      1. Brainstorm ideas for auction baskets (collections or themes).
      2. Find contact information for any businesses that match those ideas.
   2. Hospitality
      1. Writing/Addressing/Stamping thank you notes to Pizza restaurants, and online donations
      2. Requesting food donations for future PTO meetings
   3. Communications
      1. Parking A-frame signs (costs, design)
         Parking flyers/posters for area businesses
      2. NovemberFest (posters/flyers/social)
   4. Events
      1. 1. Restaurant Nights, choose a variety around town, call to book various times. Be sure to check the school and PTO calendar first.
         2. Food Trucks for NovemberFest
         3. Membership and Finance/Compliance

• Adjournment

Google Doc: https://docs.google.com/document/d/1dhYEXPeTjm8wfY9q2yo9xemsyAYvEQ_wyjVWEBgI_fg/edit?usp=sharing

1. Call to Order – Emmy Partin
2. Welcome and Officer Introductions
3. Treasurer’s Report (Melody Reed)
   1. 2018-2019 Budget Review
   2. 2019-2020 Budget and vote
4. Mrs. R Report
5. Officers’ Reports 
   1. President’s Report (Emmy Partin)
      1. 2018-2019 Year in Review
   2. Vice President’s Report (Angie Meeker)
      1. Parent Surveys due by Sept. 30
      2. Re-establishing working Committees as required by By-Laws:
         1. Fundraising, Hospitality, Membership, Communications, Events, Nominating, Finance/Compliance
   3. Communications Report  (Scott Vezdos)
6. Upcoming Events
   1. 2019-2020 Calendar Review
   2. Open Houses:  We are planning on offering food for sale at each open house, staffed by the other grades’ parents (ie, elem on middle school night, vice versa).
      Volunteers will be needed to serve food, collect money and clean up.
      Grades 6-8, Sep. 17, 2019, 5:30 PM – 7:00 PM
      Grades 3-5, Sep. 26, 2019, 5:30 PM – 7:00 PM
   3. Parking Fundraiser: Oct. 5 (4PM – 10PM), Nov. 9 and Dec. 7 (4 – 10PM)
      Volunteers are needed to collect cash, run the card reader, and hold signs at key intersections. We’d also like to correspond directly with local businesses so they know the lot is available for servers/staff to safely park together on Hop nights. Proceeds benefit the 8th grade Washington, DC scholarship fund.
   4. Read A Thon (Nov. 8 – 15): RAT is our largest fundraiser. We are looking for a volunteer to oversee the administration of this event. Much of the work is handled by http://read-a-thon.com.
   5. NovemberFest (Saturday, Nov. 16): Novemberfest is a community-building event for CGA that does offer some fundraising opportunities.
7. Old Business 
   1. At last meeting in 18-19, we voted to require teachers to submit requests for funding by a set date. Those dates are Oct. 7 for 1st semester; Feb. 3 for 2nd.
8. New Business 
   1. Spirit Wear will be available at Novemberfest.
   2. Mr. Schillia’s will request the PTO help supplement funds for the middle school swim program at the Aquatic Center.
9. Announcements
10. Adjournment

Agenda

Meeting Date: Monday, April 8, 2019, 6:00 PM

Meeting Location: Columbus Gifted Academy

Call to Order @ 6:00 pm

Ms. R.’s Report

PTO Board Reports

Grant Requests

             Momentum request – 4^th grade team

Events and Activities

• Field Day – May 10
• Phoenix Phair – May 18, watch for volunteer opportunities!

PTO Officer Board 2019-2020 Elections

New Business

Announcements

Adjournment